Custom systems for staff scheduling, time tracking and HR
Thirdlinks develops custom systems for staff scheduling, time tracking and HR administration for businesses in Norway. If you would rather use a ready-made solution, we also built Operra.
In many businesses the rota lives in a spreadsheet, shift swaps are agreed by text message and hours are logged on paper. It takes the manager time, and mistakes in pay and staffing creep in.
We build digital systems for scheduling, time tracking, absence and staff records, tailored to the rules and workflow of your business. The system can exchange data with other systems you use, where they have an API.
If you need a ready-made solution that works without any development, Operra may be the better choice. The difference is explained further down this page.
When does a digital scheduling system pay off?
- The rota is built in a spreadsheet and sent out again with every change.
- Shift swaps and absence are agreed by text message and get lost.
- Timesheets are kept on paper or in several different tools.
- Collecting hours before payroll takes a long time.
- Information about staff, contracts and documents is scattered.
What can we build for scheduling and HR?
Digital rota
Shift planning by week or month, with templates, rotating schedules and a view of staffing levels.
Time tracking
Staff log their hours on their phones, and the manager approves them in the same system.
Absence and shift swaps
Absence requests and shift swaps are sent through the system, with approval and notifications.
HR administration
A staff register with contact details, roles, contracts and documents in one place.
Mobile access
Staff see their own schedule and hours. The manager has an overview of everyone.
Who is a custom scheduling system for?
- Businesses with shift work, rotating schedules or many part-time staff
- Businesses with their own rules for shifts, allowances or approvals
- Organisations with several departments or locations
- Businesses that want to connect scheduling and hours to other systems they use
Need a ready-made solution? Take a look at Operra
Operra is a ready-made system that Thirdlinks built and runs itself. It brings scheduling, health and safety, checklists, a staff register and documents together in one portal, and suits businesses that want to get started without building anything. If you need something Operra does not cover, we build a custom solution.
How do we develop the system?
Step 1: We map your routines
We start with how scheduling, hours and absence are handled today, and which rules apply.
Step 2: We decide: custom system or Operra
If Operra covers your needs, we recommend it. If not, we plan a system of your own.
Step 3: We build and test
Managers and staff test the system along the way, so it fits how the working day actually runs.
Step 4: We deliver and follow up
We put the system into use and can keep developing it as new needs come up.
Questions about scheduling and HR systems
What is the difference between Operra and a custom scheduling system?
Operra is a ready-made system you can start using without any development. We build a custom system when your business has rules, workflows or connections that a ready-made product does not cover.
Can the system handle rotating schedules and part-time contracts?
Yes, that can be built into a custom system. We map your rules first and build the rota so it follows them.
Can staff log their hours on their phones?
Yes. Staff can see their shifts and log hours on their phones, and the manager approves the hours in the same system.
Can hours be transferred to the payroll system?
Often, yes. If your payroll system has an API or accepts a fixed import file, approved hours can be transferred automatically. We check this when we map your needs.
What about staff privacy?
We build the system with roles and permissions, so each person only sees what they should. The system only stores the information that is needed.
How much does a scheduling system cost?
A custom system is priced by scope, and you get a written quote before we start. Operra has its own prices, which you can find on operra.no.
Ready to move your rota out of spreadsheets?
Tell us how you plan shifts and track hours today, and we will work out whether you need a system of your own or Operra.